A guided way to create a clear, non-binding Request for Information when you know you have a problem but are still exploring the market, potential solutions, and vendor capabilities.
A Request for Information is a good fit when you know there is a business problem or opportunity, but you are still learning about what the market can provide and which vendors might be a match. An RFI lets you explore options without committing to a specific scope, budget, or solution.
In simple terms, an RFI is used for discovery. An RFP is used when you are ready to ask for detailed proposals. An RFQ is used when you have a very clear scope and mainly need pricing and commercial terms.
This RFI Generator helps you standardize that early discovery step so you can compare responses easily and move on to a more formal RFP or RFQ only when you are ready.
The tool creates a single, structured text document that follows the common building blocks of a well formed RFI. The output is simple text that you can copy into your own templates, save as a file, or paste into an online vendor portal.
Before opening the generator, it is helpful to collect some basics.
Inside the tool, the Project context and scope section helps you explain why you are issuing the RFI. You can describe the business problem, the change you hope to see, and what types of solutions you are open to considering.
The Scope of inquiry field lets you define the general product or service category. For example managed security services, cloud based HR software, data integration tools, or anything else that fits your situation.
The generator includes default question blocks for vendor background, experience, capabilities, and implementation support. You can keep these defaults or override them with your own questions.
Questions should focus on capability, fit, and approach. Detailed pricing and contract terms can be deferred to a later RFQ or RFP once you have narrowed the field of potential vendors.
The Response instructions and format section gives vendors clear guidance on how to reply. You can specify how to submit responses, what format to use, and any page or word limits. You can also describe the general criteria you will use to review the information.
Once the fields are filled, you select Generate RFI. The tool will build a full text RFI that you can:
The RFI Generator is intended for IT leaders, operations managers, procurement teams, and project owners who want a consistent way to explore market options before committing to a full procurement cycle.
It is also helpful for smaller organizations without dedicated procurement staff. They can still work in a disciplined way when contacting vendors and can avoid starting from a blank page every time a new technology or service is being considered.
The RFI Generator runs entirely in your browser. The information you enter is processed on your device while the page is open. The generator itself does not send RFI content, vendor names, or internal details to any external server.
Once you copy the generated text into email, shared documents, or vendor portals, those systems will apply their own privacy, security, and retention practices. Always follow your internal policies and any regulatory requirements that apply to your organization and your sector.