What is a GDPR Privacy Policy?

A GDPR Privacy Policy explains how your organization collects, uses, shares, and protects personal data. It describes your legal bases for processing, the rights available to individuals, the categories of data involved, the purposes of use, and how long information is retained.

The policy also clarifies contact details for privacy questions, how to submit access or deletion requests, and whether data is transferred internationally. Publishing a clear policy improves transparency and helps you meet obligations under the EU and UK GDPR.

Why it matters

• It gives people practical insight into your data practices and builds trust.
• It documents your legal bases for processing so visitors understand why data is collected.
• It helps you demonstrate accountability for audits and customer due diligence.

Tip: A GDPR Privacy Policy complements other controls such as records of processing activities, a Data Processing Agreement when you act as a Processor, and cookie consent where required.

How to use the generator

1. Open the tool with the button below. All fields are processed locally in your browser.
2. Enter your organization name, website, and privacy contact information.
3. Describe the categories of personal data you collect and the purposes of processing.
4. Specify your legal bases such as consent, contract, legitimate interests, or legal obligation.
5. Outline how users can exercise rights to access, rectification, deletion, restriction, portability, and objection.
6. Note whether you use processors or subprocessors and list key services that handle personal data.
7. Explain retention periods and high level security measures such as encryption and access controls.
8. Select Generate. Copy the output into your website’s policy page or export to your preferred format.

Note: Have legal counsel review the final text to match your jurisdictions, products, and risk profile.

What a strong policy includes

• Controller details. Company name, address, and contact methods for privacy inquiries.
• Data categories. The types of personal data you collect and from whom.
• Purposes and legal bases. Why you process data and the lawful basis for each purpose.
• Sharing and subprocessors. Which parties receive data and why.
• International transfers. Safeguards used for cross border data movement.
• Retention timelines. How long information is kept and the criteria used.
• Security overview. High level measures used to protect personal data.
• Individual rights. How to submit requests and what to expect in response.

Practical tips

• Keep your policy readable. Short paragraphs and plain language help visitors understand your practices.
• Align your policy with your cookie banner, consent records, and internal data maps.
• Review the policy at regular intervals or when products and vendors change.

FAQs

Does this tool store my inputs? No. It runs entirely in your browser and does not transmit inputs to a server.

Is this a complete legal solution? It is a template. A lawyer should review your final text for accuracy and coverage.

Can I customize sections? Yes. Paste into your content editor and tailor the language for your organization.